Purchasing Clerk
Location: ESC Region 15 - San Angelo, TX
Reports To: Program Director
FLSA Status: Non-Exempt
Pay Grade: 4
Anticipated Start Date: July 1, 2025
Mission: Education Service Center Region 15 is dedicated to excellence in education through leadership, partnership, and service.
Responsibilities/Duties:
Coordinate purchases of all goods and services for Head Start/Early Head Start programs as set forth in accordance with the Texas Education Agency Financial Accountability System Resource Guide, Texas Education Code, Texas Local Government Code, Texas Government Code, and ESC Region 15 Purchasing Policy.
Develop and implement procedures to ensure timely processing of all requisitions, purchase orders, etc.
Work closely with all department/program staff to ensure purchasing needs are being met.
Maintain and stock of office supplies and materials and place orders as needed.
Maintain accurate and complete purchasing records as required by board policy, program administrative regulations, Texas Education Agency (TEA) requirements and/or other governing agencies.
Review requisitions for proper coding and preliminary approval.
Prepare and process requisitions.
Confer with vendors to obtain product or service information such as price, availability, and delivery schedule.
Process purchase orders and send appropriate documentation.
Expedite delivery of goods and/or services to appropriate staff/facilities.
File office copies of checks, requisitions, invoices, and purchase orders.
Keep all records up to date.
Track Mental Health/ Family Services data.
Process and manage all In-Kind and Volunteer donations.
Monitor monthly progress notes and enter information on goals, IFPA, DECA assessments etc. on a monthly basis.
Coordinate and assist with all out of town department travel arrangements and completed travel reporting.
Complete purchasing related training as directed by the Director.
Reconcile CACFP meal counts and attendance records.
Communicate effectively with clients and/or staff members, utilizing proper channels.
Demonstrate cooperation, consideration, and professional courtesy with clients and staff members.
Exhibit initiative by expressing opinions and suggesting changes.
Utilize good judgment in making decisions appropriate for job responsibilities.
Exhibit flexibility by adjusting to change.
Perform assignments efficiently and without continuous supervision.
Load vehicles for distribution of supplies and materials to campuses.
Demonstrate proper and efficient use of center materials and equipment.
Perform other duties as assigned by the Head Start/Early Head Start Director and/or Executive Director.
Experience:
Two (2) years office administrative or secretarial/clerical experience
For More Information:
Robin Harmon
Program Director
robin.harmon@esc15.net
Reports To: Program Director
FLSA Status: Non-Exempt
Pay Grade: 4
Anticipated Start Date: July 1, 2025
Mission: Education Service Center Region 15 is dedicated to excellence in education through leadership, partnership, and service.
Responsibilities/Duties:
Coordinate purchases of all goods and services for Head Start/Early Head Start programs as set forth in accordance with the Texas Education Agency Financial Accountability System Resource Guide, Texas Education Code, Texas Local Government Code, Texas Government Code, and ESC Region 15 Purchasing Policy.
Develop and implement procedures to ensure timely processing of all requisitions, purchase orders, etc.
Work closely with all department/program staff to ensure purchasing needs are being met.
Maintain and stock of office supplies and materials and place orders as needed.
Maintain accurate and complete purchasing records as required by board policy, program administrative regulations, Texas Education Agency (TEA) requirements and/or other governing agencies.
Review requisitions for proper coding and preliminary approval.
Prepare and process requisitions.
Confer with vendors to obtain product or service information such as price, availability, and delivery schedule.
Process purchase orders and send appropriate documentation.
Expedite delivery of goods and/or services to appropriate staff/facilities.
File office copies of checks, requisitions, invoices, and purchase orders.
Keep all records up to date.
Track Mental Health/ Family Services data.
Process and manage all In-Kind and Volunteer donations.
Monitor monthly progress notes and enter information on goals, IFPA, DECA assessments etc. on a monthly basis.
Coordinate and assist with all out of town department travel arrangements and completed travel reporting.
Complete purchasing related training as directed by the Director.
Reconcile CACFP meal counts and attendance records.
Communicate effectively with clients and/or staff members, utilizing proper channels.
Demonstrate cooperation, consideration, and professional courtesy with clients and staff members.
Exhibit initiative by expressing opinions and suggesting changes.
Utilize good judgment in making decisions appropriate for job responsibilities.
Exhibit flexibility by adjusting to change.
Perform assignments efficiently and without continuous supervision.
Load vehicles for distribution of supplies and materials to campuses.
Demonstrate proper and efficient use of center materials and equipment.
Perform other duties as assigned by the Head Start/Early Head Start Director and/or Executive Director.
Experience:
Two (2) years office administrative or secretarial/clerical experience
For More Information:
Robin Harmon
Program Director
robin.harmon@esc15.net
High School Diploma
Ability to understand & interpret financial data
Effective communication and interpersonal skills
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